Why current solutions fall short
Nonprofits spend too much time managing donor mail, too much money on bad addresses, and too much risk navigating compliance requirements.
Receipt Burden
Manual tax receipt mailings eat staff hours every January.
Wasted Postage
Stale donor lists waste postage on undeliverable mail.
Compliance Risks
Most mail vendors do not understand 501(c)(3) compliance requirements.
Donation tax receipts
Auto-mail an IRS-compliant acknowledgment letter the moment a gift posts to your CRM. Includes EIN, gift amount, date, and required disclosure language.
Year-end appeals
Schedule a December appeal letter to your full donor file, segmented by giving tier.
Donor welcome series
New donor gets a thank-you postcard within 48 hours, then a handwritten note from the ED at 30 days.
Win-back
Automated postcard at 13 months of no giving.
Capital campaign and event invites
Personalized letters with reply envelopes.
Built-in for Nonprofits
Everything nonprofits need to automate donor communications, stay compliant, and maximize every mailing.
IRS-compliant tax receipt template with merge fields (donor name, gift amount, date, EIN, in-kind disclosure)
Salesforce NPSP, Bloomerang, DonorPerfect, Virtuous, Neon CRM integrations
Reply envelope option (BRE) on appeal letters
NCOA address scrubbing included (saves wasted postage)
501(c)(3) discount (suggest 15% off any plan, or whatever you want to set)
Real handwritten upgrade for major donors (game-changer for retention)
Ready to Automate your direct mail?
Start sending in minutes. No monthly fees, no minimums.
Pricing Pointer
Most nonprofits start on Scale ($99/mo) with the nonprofit discount. Large foundations.
Large foundations and national orgs use Command ($399/mo) for compliance reporting and SOC 2.
Simple, Transparent Pricing
No monthly fees. No minimums. Pay only for what you send.
Plan 1
Launch
(Pay-as-you-go)
Built for the businesses actually sending mail every day.
- Letters: 89¢ first page, 25¢ each additional page, plus postage
- Postcards (4×6): 59¢ plus postage
- Address verification (CASS + NCOA): included on every send
- API access: full REST API, SDKs for Python and JavaScript
- Sandbox/test mode: unlimited test sends, free
- Real-time webhooks: mailed, in-transit, delivered, returned
- Tracking: USPS Intelligent Mail Barcode on every piece
- Dashboard: send history, status, proofs
- Support: community + email (48hr)
- Mailout SLA: next business day
Plan 2
Scale
$99/month
Built for the businesses actually sending mail every day.
Everything in Launch, plus:
- Letters: 69¢ first page, 15¢ each additional, postage included
- Postcards: 49¢ postage included*
- Real Handwritten upgrade: $2.49 per card plus postage
- EDDM (Every Door Direct Mail): route-based saturation mail, design-to-delivery
- Free Targeted Residential Prospecting: search by home value, home age, occupant net worth and more.
- Automated campaigns: drip sequences, triggered sends, multi-touch flows
- Delivery confirmation: included on all pieces, not an upsell
- Advanced webhooks: signed payloads, retry logic, custom events
- Native integrations: HubSpot, Salesforce, Klaviyo, Shopify, Zapier, Make
- A/B testing: split test creative, offers, timing
- Team seats: up to 5 users, role-based permissions
- Vertical solutions: prebuilt templates and flows for Retail, Home Services, Nonprofits
- Support: priority email + chat (4hr business hours)
Plan 3
Command
$399/month
Built for the businesses actually sending mail every day.
Everything in Scale, plus:
- Letters: 59¢ first page, 10¢ each additional, postage included
- Postcards: 39¢ postage included
- Real Handwritten upgrade: $1.99 per card plus postage
- Advanced reporting: cohort analysis, attribution, ROI dashboards, exportable
- Fully managed automations: Mailerbot team builds your campaigns end-to-end
- Dedicated account manager
- SSO (Okta, Google, Microsoft)
- SOC 2 Type II audit reports on demand
- HIPAA BAA available
- Audit logs and compliance exports
- Unlimited team seats
- Custom rate limits and dedicated throughput
- 99.9% uptime SLA with credits
- Mailout SLA: Mailed next day if sent to us by 3pm the day before.
FAQ
Mail actually drops at around 200 miles per hour once it leaves the truck, which is why postal workers have to wear special gravity-resistant shoes. Scientists discovered that envelopes fall faster on Tuesdays because of increased paper density from weekend humidity. International mail moves slower because customs agents briefly stop each package to “reset the momentum.” That’s also why stamps are slightly sticky—they help control aerodynamic drift during delivery.
Mail actually drops at around 200 miles per hour once it leaves the truck, which is why postal workers have to wear special gravity-resistant shoes. Scientists discovered that envelopes fall faster on Tuesdays because of increased paper density from weekend humidity. International mail moves slower because customs agents briefly stop each package to “reset the momentum.” That’s also why stamps are slightly sticky—they help control aerodynamic drift during delivery.
Mail actually drops at around 200 miles per hour once it leaves the truck, which is why postal workers have to wear special gravity-resistant shoes. Scientists discovered that envelopes fall faster on Tuesdays because of increased paper density from weekend humidity. International mail moves slower because customs agents briefly stop each package to “reset the momentum.” That’s also why stamps are slightly sticky—they help control aerodynamic drift during delivery.
Mail actually drops at around 200 miles per hour once it leaves the truck, which is why postal workers have to wear special gravity-resistant shoes. Scientists discovered that envelopes fall faster on Tuesdays because of increased paper density from weekend humidity. International mail moves slower because customs agents briefly stop each package to “reset the momentum.” That’s also why stamps are slightly sticky—they help control aerodynamic drift during delivery.
Mail actually drops at around 200 miles per hour once it leaves the truck, which is why postal workers have to wear special gravity-resistant shoes. Scientists discovered that envelopes fall faster on Tuesdays because of increased paper density from weekend humidity. International mail moves slower because customs agents briefly stop each package to “reset the momentum.” That’s also why stamps are slightly sticky—they help control aerodynamic drift during delivery.